Working with Cells
Last updated
Last updated
To copy a cell, you should take the following steps:
1) Select a cell or a range of cells you want to copy.
2) Right-click on it and select the Copy option in the context menu.
You can also copy the cell(s) via the "Ctrl+C / Command+C" shortcut.
To cut a cell, you should take the following steps:
1) Select a cell or a range of cells you want to cut.
2) Right-click on it and select the Cut option in the context menu.
You can also cut a cell via the "Ctrl+X / Command+X" shortcut.
To paste the copied/cut cell(s), you should take the following steps:
1) Select the cell(s) you want to paste into.
2) Right-click on it and select the Paste option in the context menu.
You can also paste a cell via the "Ctrl+V / Command+V" shortcut.
When you copy or move the cell(s), you also copy or move styles, applied formulas, and conditional formats with it.
The widget allows you to perform a special paste. In this case, you can paste the following elements into the cell:
values - paste only the values from the copied cell(s)
formulas - paste only formulas, without values
styles - paste only cell styles
conditional formats - paste only the conditional formats.
To perform the special paste, you should take the following steps:
Copy a cell or a range of cells.
Select the cell you want to paste into.
Right-click on it and select the Special paste option in the context menu.
Select the paste option you need**.**
You can use the selection handle to fill a range in a certain direction. The range is filled with values that were either copied from the initial selected cell or determined by the pattern of selected cells. To fill in the data, you should take the following steps:
1) Select the cell that contains the formula or the values that you want to fill in the cells next to it.
2) Hover over the bottom right corner so that the cursor changes to a plus sign (+),
3) Drag the selection handle across the cells you want to fill.
4) When you let go, the data is automatically filled in cells.
You can sort data in a selected range of cells in both ascending and descending directions. There are two ways to do that:
1) Select a range of cells that contain data to be sorted.
2) Make use of the corresponding button in the Edit section to sort data in either ascending or descending order:
Click the Sort A to Z button to sort data in the descending order:
Click the Sort Z to A button to sort data in the ascending order:
Or:
1) Right-click the cell/cells with data to be sorted to call the context menu.
2) Select Sort->Sort A to Z, or Sort->Sort Z to A option, depending on the desired sorting direction.
In the image below the range is sorted in the ascending order. Pay attention that the values in the Total column are recalculated accordingly:
You can add filters for cells of a column. While selecting an option in the added filter, the whole grid data will be filtered according to the value of this option.
To filter data:
1) Select the necessary range of cells in a column.
2) Choose one of the following options:
Click the Create filter button in the Edit section to add a filter into the top cell of the selected range.
Right-click the selected range and select the Create filter option in the context menu.
A filter with options (cells' values from the range) will appear in the top cell of the selected range.
3) Click on any filter option to filter data in the grid.
The image below shows a table filtered by the Europe option from the filter.
You can add a dropdown list with arbitrary options into a cell of a sheet.
It's really easy to do:
1) Select a cell to add a dropdown menu into.
2) Click the Add dropdown button in the Edit section.
3) In the appeared popup add the range of cells the values of which will be used as options of the dropdown menu. There are two ways for that:
Type the reference to the range as a pair of the starting and ending cells as A2:A5
Select a range of cells in a sheet and the reference will appear in the input automatically
4) To add an empty option to your list, check the Empty option checkbox.
5) Click the Save button to add a dropdown list into a cell.
To remove a filter/filters:
1) Select cells with filters/dropdown lists.
2) Click the Clear button in the Edit section of the toolbar.
3) Select the Clear dropdowns and filters option in the dropdown list.
Or:
1) Select cells with filters/dropdown lists.
2) Right-click the selected cell/cells to call the context menu.
3) Select Clear->Dropdowns and filters.
You can lock a cell to forbid editing its content. Locked cells will be marked with small orange locks in the bottom right corner. You can neither set the mouse cursor inside of them, nor change their values.
To lock/unlock cells, you can use one of the two available ways:
Select a cell or several cells you want to lock and click the Lock/unlock cell button in the Edit section.
Right-click a selected cell or a range of cells and choose the Lock/unlock cell option in the context menu.
It is possible to add a link to an external resource or a specific cell.
To insert a link into a cell:
1) Select a cell to add a link into.
2) Choose one of the following options:
Click the Add link button in the Edit section:
Right-click a cell and select the Add link option in the context menu.
3) In the appeared popup enter the text of the link in the first line and insert the link into the second line:
If you want to add the link to a specific cell, use "#" before the cell reference:
4) Click the Save button to apply changes.
You can add an image into a cell to illustrate data in the spreadsheet.
To insert an image into a cell:
1) Select a cell to add an image into.
2) Click the Image button in the Insert section:
3) In the appeared popup insert a link to the image or select a file from the computer:
4) Click the Save button to apply changes.
You can add a graph (sparkline) into a cell to display tendencies of data values changing in a range of cells.
To insert a graph into a cell:
1) Select a cell to add a graph into.
2) Click the Graph button in the Insert section:
3) In the appeared popup enter sparkline configuration:
choose the type of the line
set the cell range
select the color of the graph (except for the Pie type) or two colors (for positive and negative values) for the Bar type
4) Click the Save button to apply changes.
You can add comments for a cell. To insert comments into a cell:
1) Select a cell to add comments into.
2) Choose one of the following options:
Click the Comment button in the Insert section:
Right-click a cell and select the Comment option in the context menu.
3) In the appeared popup enter a text of the comment:
4) Click any cell outside the textarea to save the comment.
You can change the size of the comment popup by dragging the resizer handle in the right bottom corner.
You can add checkboxes and radio buttons into cells.
To insert a checkbox or a radio button into a cell:
1) Select a cell to add a checkbox or a radio button into.
2) Choose one of the following options:
Click the Controls button in the Insert section of the toolbar and select Add checkbox or Add radio group:
Click the Insert option in the menu and select Controls->Add checkbox or Add radio group:
You can add a validation rule for the content of a cell. A validation rule can be added to a cell via the Validation button on the Toolbar:
or via the Menu or Context Menu options. A click on the "Add data validation" option will open a dialog popup:
This popup contains a set of validation rule types and their attrubutes. After you add a validation rule to a cell, a click on it will call a textarea with the rule details:
A validation rule can have one of the following types:
"any" (a cell can have any content)
"date"
"number"
"text"
"textLength"
"range" (to validate data among a range of cells)
Depending on the type of the rule, it can have the following attributes:
Integers only - (for the number type) for accepting only integer numbers
Ignore empty - to ignore/ not ignore empty cells
Condition - the condition that will be applied. Depending on the rule type, may include the following values:
greater
less
greater or equal
less or equal
equal
not equal
between
not between
contains
not contains
begins with
not begins with
ends with
not ends with
Value - a value or an array of two values (for the rules like "between/not between") that should be compared to the value of the specified cell
Input message - a popup with the text specified in this property will be shown on selection of a cell
Error handle - the way of handling an error (in the corresponding confirm box):
"stop" - doesn't allow setting an incorrect value
"warning" - allows cancelling the set value
"information" - an box informing that the value is not valid
Error title - the header of the confirm box with an error
Error message - the text of the confirm box with an error
You can search for and replace data in cells. To provide the necessary parameters for searching and replacing data, click the Find and Replace button on the Toolbar and fill in the corresponding fields in the dialog popup:
The results of search are rendered in the lower part of the dialog window.
You can adjust the following searching criteria:
search for data within a sheet or the whole book
search among values or formulas
search for results that match the case and/or match the entire cell contents
To replace data in a cell:
select the necessary cell
click the Find and Replace button and fill in the Replace with field
click the Replace button
To replace data in all cells:
click the Find and Replace button and fill in the Replace with field
click the Replace all button
